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From the operator's statement to each partner's payout statement. ShapeFlow shows who pays whom, how much and why, and takes the shape of your business in hours, starting from a ready-made commission plan.
Excel
It is the only tool that bends to your business: your plans, your tiers, your exceptions. Every piece of software you have tried asked the opposite, that the business bend to it. That is why Excel is still there.
The problem is not Excel. It is what it cannot keep: who changed what, which rule produced that figure, whether the operator's statement matches yours. That lives in the head of whoever closes. And every month you pay for it in late evenings, in partners waiting, and in numbers nobody can explain.
A tier changes mid-month. A clawback lands. A partner asks how a number was reached. The person who closes goes on holiday, or leaves. That is the day you find out the spreadsheet has no validation, no history and no process: it has a person.
ShapeFlow keeps what the spreadsheet cannot: every sale validated on entry, every commission calculated by rules, every figure tied to the rule that produced it. And it still speaks Excel: bulk import and export, because the analysis is yours and the spreadsheet is good at that.
Why now
Emerging operators are reaching the business channel, competition rises and margin falls. In that market, spending the intelligence of your best people sweeping Excel rows is a tax your competitors will stop paying. The people who know your numbers are worth more auditing and deciding than typing and cross-checking.
The Shape
You start in hours with a ready-made commission plan (today, the Vodafone plans) and fine-tune afterwards: your tiers, your clawbacks, your structure. Multi-operator, no custom development, no open-ended budget. That is how JCA, a Vodafone Business partner in Portugal, put its entire network close on ShapeFlow.
Operator plans, tiers, clawbacks, the operator's statement: they come with the right name and the right behaviour. The alternative is a generic CRM with fields renamed by force and custom development on top: a project with an open-ended budget, and another project every time an operator changes a rule. Here it is configuration, and when the market changes, we change in days.
How it works
With a ready-made commission plan (today, the Vodafone Portugal plans), setup takes hours, not weeks. You can also build your own.
The moment of truth
Most commission errors are born before the calculation: your capture and the operator's never match. ShapeFlow crosses the two before closing and puts every difference up for decision: the sale the operator does not have, the value that diverges, the ambiguous case. The verdict is yours, line by line or in bulk, and it is recorded. Whoever catches this before the close closes right the first time. Whoever does not finds out two months later, in a dispute nobody can reconstruct.
The close
The close validates its own preconditions and locks the period against changes. Each partner's payout statement is generated and emailed, with delivery audit: sent, failed, bounced. A voided statement cannot be sent again. It is not “I think I sent it”, it is proof.
Control
ShapeFlow prepares everything up to the moment of payment: every amount calculated by rules, every statement sent with proof of delivery, every difference with the operator decided and recorded. But it does not move a penny. Money only leaves when you approve, and what you approve arrives already checked, explained and with history. The system does the work; the decision stays with you.
You buy an agency, a new operator comes in, the network reorganises. ShapeFlow takes the new shape without interrupting a single close.
The team
Today the close depends on who knows: the person who masters the spreadsheet, or you checking figures at the end of the day. In ShapeFlow the process runs inside the system, with the team you already have. Whoever used to key in data now audits and decides. And when an answer is missing, you ask for it in a conversation: “which sub-agent dropped this month?”, “prepare the September close.” Commissions are calculated by rules, always the same, always auditable; AI never calculates a commission or decides an amount. (Commissions and close by conversation: October 2026.)
Pricing
Fixed monthly price, no setup fees. 60 days free on any paid plan, no card required.
For trying it out with a small network.
€0
CRM and a single-level network, a ready-made commission plan, payout statements by email. Account suspended after 90 days without use.
Start freeFor a single-level network with your own commission plans.
€49/month
paid annually
Month to month, no commitment: €59/month
Everything in Free, plus your own commission plans (up to 3), month-end close with a lock and reopening with a reason, payout statements by email with proof of sending.
Try 60 days freeFor multi-level networks that check against the operator's file.
€199/month
paid annually
Month to month, no commitment: €249/month
Everything in Essential, plus a multi-level network with chained payouts and dated history, checking against the operator's file and disputes, playbooks, targets and incentives, multiple operators, unlimited plans and customers.
Try 60 days freeFor groups with several companies or brands, or that need an SLA.
Talk to us
Everything in Professional, plus dedicated capacity, an account manager and an SLA; several companies and brands in one account when your group's structure calls for it.
Talk to usAn operation is a payout statement generated, an export or a request to the assistant (in preview). Connecting your own agent (in preview) does not use operations.
Prices exclude VAT.
Questions, or need Enterprise? Talk to us →
The platform
Underneath the telecoms template sits a generic platform for any business that pays a network of partners: sales, commission rules, receipts, payouts, audit. The template gives it the shape of your sector; the graph shows how money flows, who pays whom, how much and why. If your business pays a network of partners, talk to us.
Tell us if you need it
20 minutes on a real closing flow. Not slides. Then 60 days free.